Tips for Improving Video Call Quality (Teams, Zoom, etc.)
A smooth, high-quality video call is essential for professional meetings, remote collaboration, and virtual presentations. Poor video quality, lag, or audio issues can disrupt communication. Follow these tips to improve your video call experience in Microsoft Teams, Zoom, Google Meet, and other platforms.
🚀 Brought to you by Axio Networks, an award-winning managed IT provider in Scottsdale, Arizona. We help businesses optimize Microsoft Teams and video conferencing solutions for seamless communication.
📌 Step 1: Optimize Your Internet Connection
✔ Use a wired connection if possible – Ethernet is more stable than Wi-Fi.
✔ If using Wi-Fi, sit close to the router – Reduces signal loss.
✔ Upgrade to at least 100 Mbps internet speed – Ensures smooth calls.
✔ Avoid network congestion – Disconnect unused devices from Wi-Fi.
✔ Test your internet speed before a call – Use Speedtest to check.
✅ A strong internet connection prevents video freezing and lag!
📌 Step 2: Adjust Video Settings for Better Quality
✔ Use HD video (if your connection supports it) – In Teams & Zoom, enable HD in settings.
✔ Disable background effects if video is choppy – Virtual backgrounds use extra processing power.
✔ Use proper lighting – A well-lit face improves video clarity.
✔ Adjust webcam focus and resolution – Clean the lens for a clearer image.
✅ Better video settings ensure a professional appearance!
📌 Step 3: Improve Audio for Clearer Communication
✔ Use a headset or external microphone – Improves voice clarity over built-in laptop mics.
✔ Mute your mic when not speaking – Reduces background noise.
✔ Enable noise suppression – In Teams, Zoom, or Google Meet settings.
✔ Test audio before meetings – Check mic volume and speaker output.
✅ Clear audio prevents misunderstandings and makes conversations smoother!
📌 Step 4: Optimize Your Workspace for Video Calls
✔ Use a clutter-free background – A neutral or professional setting looks best.
✔ Position your camera at eye level – Creates a natural, engaging look.
✔ Sit in a well-lit area – Natural light is ideal; avoid backlighting.
✔ Close unnecessary apps – Reduces strain on your computer’s performance.
✅ A professional setup improves credibility and engagement in meetings!
📌 Step 5: Reduce Lag and Freezing Issues
✔ Close bandwidth-heavy applications – Streaming apps, large downloads, and cloud backups slow down calls.
✔ Restart your router before important calls – Helps refresh your network connection.
✔ Use a dedicated device for video calls – Avoid multitasking on a slow PC.
✔ Lower video quality if lag persists – Adjust settings in Zoom, Teams, or Meet.
✅ These tips help maintain a smooth and uninterrupted video call experience!
📌 Step 6: Use Keyboard Shortcuts for Faster Control
✔ Mute/Unmute Mic:
- Teams:
Ctrl + Shift + M - Zoom:
Alt + A
✔ Turn Camera On/Off: - Teams:
Ctrl + Shift + O - Zoom:
Alt + V
✔ Share Screen: - Teams:
Ctrl + Shift + E - Zoom:
Alt + S
✔ Raise Hand in Meetings: - Teams:
Ctrl + Shift + K - Zoom:
Alt + Y
✅ Keyboard shortcuts make video calls more efficient!
📌 Step 7: Ensure Security and Privacy During Calls
✔ Use meeting passwords or waiting rooms – Prevents unauthorized participants.
✔ Avoid sharing sensitive information – Assume calls may be recorded.
✔ Use a company-approved video conferencing app – Teams, Zoom, or Google Meet.
✔ Update your video conferencing software – Keeps security patches current.
✅ Secure video calls protect company and personal data!
💡 Axio Networks Pro Tip
For business users, ensuring high-quality video calls requires strong network infrastructure, optimized device settings, and secure meeting policies. Need help improving your company’s remote communication setup? Axio Networks provides expert IT solutions—contact us today! 🚀