How to Remove or Disable Email Signatures in Outlook

If you’re utilizing the automatic email signature system from Axio Networks, all email signatures will now be added automatically on the server side. To avoid duplicate signatures or formatting issues, please follow the instructions below to remove or disable any existing signatures on your devices.

🖥️ Outlook for Windows (Desktop – Classic & New UI)

1. Open Outlook on your PC.
2. Click File in the top-left corner.
3. Select Options.
4. In the Mail tab, click Signatures.
5. In the E-mail Signature tab:
   • Under Select signature to edit, click each signature and press Delete.
   • Alternatively, under Choose default signature, set (none) for both New messages and Replies/forwards.
6. Click OK to save your changes.

🖥️ Outlook for Mac

1. Open Outlook on your Mac.
2. Go to the Outlook menu and select Preferences.
3. Click Signatures.
4. Select each signature and click the minus (-) button to delete them.
5. Under Default Signatures, set None for both New messages and Replies/forwards.
6. Close the window to save your changes.

🌐 Outlook on the Web (Outlook Web App)

1. Visit https://outlook.office.com and sign in.
2. Click the gear icon (⚙️) in the top-right corner and select View all Outlook settings.
3. Navigate to Mail > Compose and reply.
4. Delete the text in the Email signature box.
5. Uncheck both:
   • “Automatically include my signature on new messages I compose”
   • “Automatically include my signature on messages I forward or reply to”
6. Click Save at the bottom.

📱 Outlook Mobile App (iPhone & Android)

1. Open the Outlook app on your phone.
2. Tap your profile icon or the menu icon (≡) in the top-left.
3. Tap the gear icon (⚙️) for settings.
4. Scroll down and select Signature.
5. Delete any text inside the box or replace it with a single space to disable it.
6. Tap the back arrow or just exit—changes are saved automatically.

✅ Need Help?

If you’re not sure how to complete any of these steps or something doesn’t look right, feel free to reach out!
📧 Email us at help@axioit.com or
📞 Call the Axio Help Desk at 480-480-6920.

We’re happy to assist!