How to Schedule Emails to Send Later in Outlook

Ever wanted to write an email now but send it later? Outlook lets you schedule emails to be sent at a specific time. This is useful for:
✔ Sending emails during business hours while working late.
✔ Sending reminders or follow-ups at the right time.
✔ Avoiding immediate replies when planning communication.

Follow these simple steps to schedule emails in Outlook on Windows, Mac, and Outlook Web.

📌 How to Schedule an Email in Outlook (Windows)

1. Open Outlook and click New Email.
2. Write your email as usual (add recipient, subject, and message).
3. Click Options in the toolbar.
4. Click Delay Delivery (in the “More Options” section).
5. Under Delivery Options, check the box for “Do not deliver before”.
6. Select the date and time you want the email to be sent.
7. Click Close, then click Send.

✅ Your email will stay in the Outbox until the scheduled time.

📌 How to Schedule an Email in Outlook (Mac)

1. Open Outlook and click New Email.
2. Write your email as usual.
3. Click the Dropdown Arrow next to the Send button.
4. Select Send Later.
5. Pick the date and time for sending.
6. Click Send – Outlook will send the email at the scheduled time.

✅ The email will be stored in your Outbox until it is sent.

📌 How to Schedule an Email in Outlook Web (OWA)

1. Go to Outlook Web and click New Message.
2. Write your email.
3. Click the Dropdown Arrow next to the Send button.
4. Select Schedule Send.
5. Choose a date and time.
6. Click Send – Outlook will send it at the scheduled time.

✅ Outlook Web makes scheduling emails quick and easy!

📌 How to Edit or Cancel a Scheduled Email

If you need to change or delete a scheduled email, follow these steps:

Windows & Mac:

1. Go to the Outbox (where scheduled emails are stored).
2. Double-click the email to open it.
3. Edit the message or change the delivery time in the “Delay Delivery” settings.
4. Click Send again to reschedule.
5. To cancel, simply delete the email from the Outbox.

Outlook Web:

1. Click Outbox in the left-hand menu.
2. Open the scheduled email and click Cancel Send.

✅ Once canceled, you can edit and re-send or discard the email.

💡 Why Use Scheduled Emails?

✔ Avoid sending late-night emails – Keep communication professional.
✔ Reach people at the right time – Ensure emails are read during business hours.
✔ Plan ahead – Write emails in advance without sending them immediately.
✔ Time zone management – Send emails at a convenient time for recipients in different regions.