Essential Microsoft Office Keyboard Shortcuts
Microsoft Office apps—Word, Excel, PowerPoint, Outlook, and Teams—are essential tools for productivity. Using keyboard shortcuts can speed up your workflow, reduce repetitive clicks, and make navigating these programs more efficient.
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📌 Universal Microsoft Office Shortcuts (Work Across Word, Excel, PowerPoint, Outlook)
✔ Ctrl + C – Copy selected text or item.
✔ Ctrl + X – Cut selected text or item.
✔ Ctrl + V – Paste copied/cut item.
✔ Ctrl + Z – Undo last action.
✔ Ctrl + Y – Redo last undone action.
✔ Ctrl + A – Select all text or items.
✔ Ctrl + S – Save the document.
✔ Ctrl + P – Print the document.
✔ Ctrl + N – Create a new document, email, or workbook.
✔ Ctrl + O – Open an existing document or file.
✅ These shortcuts are must-know basics across all Microsoft Office apps!
📌 Microsoft Word Keyboard Shortcuts (Document Editing & Formatting)
✔ Ctrl + B – Bold text.
✔ Ctrl + I – Italicize text.
✔ Ctrl + U – Underline text.
✔ Ctrl + E – Center align text.
✔ Ctrl + L – Left align text.
✔ Ctrl + R – Right align text.
✔ Ctrl + Shift + V – Paste without formatting.
✔ Ctrl + Enter – Insert a page break.
✔ Ctrl + F – Open Find & Replace.
✔ Ctrl + H – Replace text within a document.
✅ Use these shortcuts to quickly format and navigate Word documents!
📌 Microsoft Excel Keyboard Shortcuts (Spreadsheets & Data Entry)
✔ Ctrl + Shift + “+” – Insert a new row or column.
✔ Ctrl + “-“ – Delete a row or column.
✔ Ctrl + Arrow Keys – Move to the edge of data regions.
✔ Ctrl + Space – Select the entire column.
✔ Shift + Space – Select the entire row.
✔ Ctrl + 1 – Open the Format Cells dialog box.
✔ F2 – Edit the active cell.
✔ Ctrl + Shift + L – Apply/remove filters.
✔ Alt + = (Equal Sign) – AutoSum selected cells.
✔ Ctrl + T – Convert data into a table.
✅ Excel shortcuts save time when working with large data sets!
📌 Microsoft PowerPoint Keyboard Shortcuts (Presentation & Slideshow Controls)
✔ F5 – Start the slideshow from the beginning.
✔ Shift + F5 – Start the slideshow from the current slide.
✔ Esc – Exit slideshow mode.
✔ Ctrl + M – Insert a new slide.
✔ Ctrl + D – Duplicate the selected slide.
✔ Ctrl + K – Insert a hyperlink.
✔ B – Turn the screen black during a presentation.
✔ W – Turn the screen white during a presentation.
✔ Ctrl + Shift + G – Ungroup objects.
✔ Ctrl + G – Group selected objects together.
✅ PowerPoint shortcuts help create and present slides more efficiently!
📌 Microsoft Outlook Keyboard Shortcuts (Email & Calendar Efficiency)
✔ Ctrl + R – Reply to an email.
✔ Ctrl + Shift + R – Reply all.
✔ Ctrl + F – Forward an email.
✔ Ctrl + Shift + M – Start a new email message.
✔ Ctrl + Shift + K – Create a new task.
✔ Ctrl + Shift + A – Create a new calendar appointment.
✔ Alt + S – Send an email.
✔ Ctrl + Q – Mark an email as read.
✔ Ctrl + Shift + V – Move an email to a folder.
✔ F9 – Send/Receive emails manually.
✅ Outlook shortcuts speed up email handling and scheduling!
📌 Microsoft Teams Keyboard Shortcuts (Communication & Collaboration)
✔ Ctrl + Shift + M – Mute/unmute your microphone during a call.
✔ Ctrl + Shift + O – Turn your camera on/off.
✔ Ctrl + E – Open the search bar in Teams.
✔ Ctrl + N – Start a new chat.
✔ Ctrl + Shift + C – Start a video call.
✔ Ctrl + Shift + A – Accept a call.
✔ Ctrl + Shift + D – Decline a call.
✔ Ctrl + . (period) – Open the Teams keyboard shortcut menu.
✅ Teams shortcuts help improve workflow and communication in meetings!
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