How to Use Microsoft Forms for Surveys and Polls

Microsoft Forms is an easy-to-use tool that allows you to create surveys, quizzes, and polls to collect feedback, opinions, and data from your audience. Whether for internal use, customer feedback, or event registrations, Microsoft Forms makes data collection seamless.

🚀 Brought to you by Axio Networks, an award-winning managed IT provider in Scottsdale, Arizona. We help businesses leverage Microsoft 365 tools for better communication and productivity.

---

📌 Step 1: Access Microsoft Forms

✔ From a Web Browser:

1. Go to Microsoft Forms and sign in with your Microsoft 365 account.
2. Click New Form to start a survey or New Quiz for an interactive questionnaire.

✔ From Microsoft Teams:

1. Open Teams and go to the channel or chat where you want to create a poll.
2. Click the + Apps button, search for Forms, and add it.

✅ You’re now ready to create your first form!

---

📌 Step 2: Create a Survey or Poll

How to Create a New Form in Microsoft Forms

1. Click New Form.
2. Enter a title and description for your survey.
3. Click + Add New to add questions.

Question Types You Can Add

✔ Choice – Multiple-choice questions.
✔ Text – Open-ended responses.
✔ Rating – Star or number-based rating scale.
✔ Date – Ask for a specific date input.
✔ Likert Scale – Gather opinions on a scale (e.g., Strongly Agree to Strongly Disagree).

✅ Use different question types to make your survey engaging and useful!

---

📌 Step 3: Customize Your Form for a Professional Look

✔ Use Themes: Click Theme in the top right to choose colors or backgrounds.
✔ Enable Required Questions: Toggle Required to make certain fields mandatory.
✔ Add a Logo or Image: Click the image icon next to a question to add visuals.

✅ A well-designed survey increases response rates!

---

📌 Step 4: Share Your Survey or Poll

Once your form is ready, share it with participants.

How to Share a Microsoft Form

1. Click Share in the top right.
2. Choose who can respond:
   • Anyone (public survey)
   • Only people in your organization (internal use)
3. Copy the shareable link or click Email, QR Code, or Embed for different sharing options.

✅ Now participants can start filling out your form!

---

📌 Step 5: View and Analyze Responses

✔ Click Responses at the top of your form to see live results.
✔ Use charts and summaries to analyze feedback visually.
✔ Click Open in Excel to download responses for deeper analysis.

✅ This helps you make data-driven decisions!

---

💡 Axio Networks Pro Tip

For better engagement, use Microsoft Forms inside Microsoft Teams to collect real-time feedback during meetings. Need help integrating Microsoft 365 tools into your business? Axio Networks provides expert IT solutions—contact us today! 🚀