How to Use Teams on Mobile for Work on the Go
Microsoft Teams lets you stay connected to your colleagues from anywhere using your iPhone or Android device. You can chat, join meetings, make calls, and share files directly from your phone.
Follow this guide to learn how to use Teams on mobile for work on the go.
📌 Step 1: Download & Sign In to Teams Mobile
Download Microsoft Teams
📲 iPhone/iPad: Download from App Store
📲 Android: Download from Google Play
Sign In to Teams
- Open the Teams app.
- Enter your work email and password.
- Tap Sign In.
✅ You’re now connected to Teams on mobile!
📌 Step 2: Navigate the Teams Mobile App
The Teams mobile app has five main sections at the bottom:
💬 Chat – Private & group messaging.
👥 Teams – Access team discussions & channels.
📞 Calls – Make & receive work calls.
📅 Calendar – Join & schedule meetings.
🔔 Activity – View mentions, replies, and notifications.
✅ Use these tabs to quickly find what you need!
📌 Step 3: Send & Receive Messages in Teams Chat
How to Start a Chat
- Tap Chat 💬.
- Tap the New Chat (✏️ icon).
- Type a colleague’s name and start typing.
- Tap Send (▶️ arrow) to send your message.
How to Reply in a Team Channel
- Tap Teams and select a Team.
- Open a Channel and tap a conversation.
- Type your reply and tap Send.
✅ Chats & messages sync between mobile and desktop!
📌 Step 4: Join or Schedule a Meeting on Mobile
How to Join a Teams Meeting
- Tap Calendar 📅 at the bottom.
- Find the meeting and tap Join.
- Adjust your camera & microphone settings.
- Tap Join Now.
How to Schedule a Meeting
- Tap Calendar 📅 > + (New Event).
- Add a Title, Date, Time, and Participants.
- Tap Save, and Teams will send invites.
✅ You can join and manage meetings from anywhere!
📌 Step 5: Make & Receive Calls in Teams Mobile
How to Make a Call
- Tap Calls 📞 at the bottom.
- Tap the Dial Pad or search for a contact.
- Tap Call to start a voice or video call.
How to Answer an Incoming Call
- Tap Answer to pick up the call.
- Tap Decline to ignore the call.
✅ Teams Mobile turns your phone into a work extension!
📌 Step 6: Share Files & Documents from Mobile
How to Share a File in a Chat
- Open a Chat or Channel.
- Tap the 📎 Attach (paperclip) icon.
- Choose a file from OneDrive or your phone.
- Tap Send.
✅ Now your colleagues can access shared files instantly!
📌 Step 7: Customize Teams Notifications
To stay updated without too many alerts:
- Tap your Profile Picture (top left).
- Select Settings > Notifications.
- Choose which alerts to enable or mute.
✅ This keeps you informed without unnecessary distractions!
💡 Quick Tips for Using Teams on Mobile
✔ Use Wi-Fi to save mobile data during calls & meetings.
✔ Mute notifications during meetings to stay focused.
✔ Pin important chats for quick access.
✔ Use @mentions (@John) to get someone’s attention.
✔ Sync files with OneDrive for easy access on all devices.