How to Schedule Emails to Send Later in Outlook (Windows, Mac & Web)

Ever wanted to write an email now but send it later? With Outlook, you can easily schedule emails to send later — ensuring your messages are delivered at the perfect time.
This feature is ideal for:
✔ Sending professional messages during business hours, even if you’re working late
✔ Scheduling reminders or follow-ups
✔ Managing communication timing across time zones

Axio Networks Tip: Scheduled sending helps maintain professional communication habits and ensures messages reach clients when they’re most likely to see them. Great for Microsoft 365 users who collaborate across time zones or manage busy inboxes.

How to Schedule an Email in Outlook (Windows)

1. Open Outlook and click New Email.
2. Write your message — include recipients, subject, and body.
3. Click Options in the toolbar.
4. Click Delay Delivery under the More Options section.
5. In Delivery Options, check Do not deliver before.
6. Select your preferred date and time.
7. Click Close, then click Send.
   ✅ Your email will remain in your Outbox until the scheduled delivery time.

How to Schedule an Email in Outlook (Mac)

1. Open Outlook and click New Email.
2. Compose your message.
3. Click the dropdown arrow next to the Send button.
4. Select Send Later.
5. Choose the date and time for delivery.
6. Click Send — Outlook will automatically send it at the scheduled time.
   ✅ Your message will stay in the Outbox until it’s sent.

How to Schedule an Email in Outlook Web (OWA)

1. Go to Outlook Web App.
2. Click New Message and write your email.
3. Click the dropdown arrow next to the Send button.
4. Select Schedule Send.
5. Pick a date and time, then click Send.
   ✅ Outlook Web makes scheduling emails simple — your message will be sent automatically at the time you choose.

How to Edit or Cancel a Scheduled Email

Windows & Mac

1. Open the Outbox folder.
2. Double-click the scheduled email to open it.
3. To edit or reschedule:
   • Modify the message
   • Adjust the delivery time in Delay Delivery
   • Click Send again to save changes
4. To cancel, delete the email from your Outbox.

Outlook Web

1. Open the Outbox from the left menu.
2. Click the scheduled message → Cancel Send.
   ✅ Once canceled, you can edit, reschedule, or delete the email.

Why Schedule Emails in Outlook?

✔ Work smarter — draft now, deliver later.
✔ Stay professional — avoid sending late-night messages.
✔ Increase engagement — reach people during active hours.
✔ Plan ahead — schedule reminders, marketing messages, or follow-ups.
✔ Manage time zones — perfect for remote teams and clients in different regions.

Automate Your Communication Strategy

Axio Networks helps businesses use Outlook and Microsoft 365 automation tools to streamline communication, improve productivity, and maintain a professional image.
From scheduled messages to shared mailboxes and rule automation, we’ll help you get the most from Outlook.
👉 Contact Axio Networks for help optimizing your business email system.